Join our Team: Communications Assistant


Polytechnics Canada is a national association of Canada’s leading colleges, polytechnics and institutes of technology.  Our mission is policy advocacy for federal action in two primary policy areas: innovation and talent.  We are a small team of professionals located in downtown Ottawa, seeking a Communications Assistant, reporting to the Communications and Events Coordinator.

The ideal candidate will operate with a high level of detail and organization, enjoys collaborating with a small team, has the ability to manage multiple projects while meeting deadlines, is self-motivated and creative.  Applicants should be comfortable working in a fast-paced, not-for-profit organization, managing projects and working both independently, and as part of a team. 

*Hours are Monday-Friday, 10-6.  Work on weekends and some overtime hours may be required around expeditions and events.

Beginning with an initial four month contract, this position can be extended into a permanent position.

Responsibilities Include:

  • Maintains, updates and continuously verifies association's electronic database of contacts.
  • Supports the Association’s Media Relations activity by maintaining media contacts, monitoring media items of relevance to our advocacy.
  • Supports the maintenance of our web presence and growing Twitter activity.
  • Supports the implementation of our social media strategy.
  • Use necessary applications to create graphics for social media use.
  • Manages social media calendar, using Hootsuite.
  • Supports the organization and delivery of Polytechnics Canada annual events – both public and member-only.
  • Contributes to the development of content and digital storytelling across all platforms.
  • Proofreads, edits and logic checks reports, articles, etc.
  • Manages the organization’s photo library, YouTube and Video Archive.
  • Develops and tests email distribution templates, monitors online mailings, email blasts and communication materials.
  • Supports advocacy efforts of team, and members.


  • Degree in Communications, Graphic Design, Journalism, Marketing or related field.
  • Experience developing a variety of content (photo, video, blog) for social media and web and engaging in an online community.
  • Experience with various social media platforms, including Twitter, LinkedIn, and Facebook.
  • Experience in website and social media traffic analysis.
  • Experience using online contact management systems and media monitoring.
  • Proficiency in Microsoft Office Excel, Word and PPT & Access.
  • Experience with CRM platform.
  • Proven ability to work with tight deadlines.
  • Professional manner; ability to exercise tact, discretion and judgment at all times.
  • Strong writing skills; strong organization skills.
  • Precision-oriented in all communications.
  • Experience working with a membership based organization and/or not-for-profit organization is an asset.
  • Knowledge of Drupal is an asset.
  • Willingness to travel within Canada.
  • Bilingualism is an asset.

If you are interested in applying, please send a resume and cover letter to to the attention of Frank Tersigni by December 18th.